Away from your Office 365 email? Set auto replies with Outlook Web App (Video)

Automatic replies are highly customizable and easy to use. You can set them for any length of time, create unique messages for internal and external contacts, and schedule them to turn off automatically. The video below provides a simple overview of how to use this feature:

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Automatic reply options

Once you’ve entered the automatic reply settings screen you’ll be presented with options to customize your settings. The chart below provides an overview of how and when you might want to use the options:

Section

Description

Don’t send automatic replies

Select this option button to turn off automatic replies.

Send automatic replies

Select this option button to turn on automatic replies.

Send replies only during this time period

Select this check box and enter a start time and end time to control when automatic replies are sent. If you don’t set a time period, you’ll be reminded you have automatic replies turned on each time you sign in to your mailbox.

Send a reply once to each sender inside my organization with the following message

Use this box to create a message that will be sent only to senders who are inside your organization. This option may not be available.

Send automatic reply messages to External Senders

Select this check box if you want automatic replies to be sent to senders outside your organization.

Send replies only to senders in my Contacts list

Select this to limit automatic replies to senders who are in your Contacts folder. Senders who aren’t in your Contacts folder won’t receive the automatic reply.

Reply to all senders outside my organization

Select this to send your reply to all senders outside your organization.

Send a reply once to each sender outside my organization with the following message

If you’ve selected Send automatic reply messages to External Senders, enter the reply you want sent in this box.

Part of Office 365, Outlook Web App hosts your e-mail, calendars, contacts, and tasks in the cloud.

How do you use automatic replies? Share your practices below.

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